Job Description & Requirements

The Company is seeking to employ a candidate who will be deployed to support a client with unique requirements as their Corporate Development & Admin Manager. (The client is a Singapore software company with between 50-60 employees located in 4 countries). This candidate will report directly to the Managing Consultant (MC) and have operational responsibilities for the client’s corporate development & admin function. He/she will operate independently and exercise discretion & initiative in the client’s office with guidance from the MC. Please note that a wide variety of skills are required for this role. The client is an SME & does not have the budget for specialised functions.

The ideal candidate should have minimum 9 years of general experience in finance, HR (recruitment, L&E, Comm&Ben), sales incentive formulation, sales operations, company admin and legal/compliance. As the function includes facility management, the ideal candidate should possess certifications/training in:

• Facilities management, including general architectural design know-how
• Vendor Management
• Project Management
• Front Office Support
• First Aid (CPR+AED)
• Fire Safety & Prevention
• WSH Culture Development
• Navigating & Respecting Age, Ethnic & Racial Differences
• Managing Diversity
• ISO 45001, Occupational Health & Safety Management
• ISO 18001, Health & Safety

He/she will be required to direct & supervise the client’s staff who carry out the day-to-day tasks in these areas.

Job Description

The following are the key areas of responsibilities (not exhaustive):

Finance

• Cashflow management (monitoring sales pipeline, receipts & expenses) – reporting at management meetings and recommending actions to be taken
• Tabulation of quarterly sales commission payout
• Review of payroll & other expense items
• Provide oversight for the annual financial audit & interacting with the auditors to prepare the annual financial reports for regulatory submission and shareholders information

HR

• Provide support & guidance to staff carrying out the recruitment process. He/she should vet the job description and calibrate the salary offered. He/she should also liaise with the respective institutes of higher learning (IHL) to engage the talent pool
• Plan & orchestrate the learning & development requirements for all employees
• Initiate regular meetings with the respective department heads and keep a pulse of the ground situation pertaining to the client’s employees. He/she should keep the respective department heads informed of their staff challenges & recommend appropriate actions that can/should be taken as part of the client’s talent retention strategy
• Monitor the costs of benefits provided and recommend actions that should be taken eg. purchasing health insurance vs providing company reimbursements, etc.
• Develop & monitor the salary scales of employees to ensure that they remain competitive to the general market
• Initiate appropriate training & development for talent pool based on job requirements and market trends
• Orchestrate the monthly & quarterly company engagement activities that are conducted in-person or virtual
• Lead & manage the HR/finance staff responsible for the operational tasks

Office/Facilities Management

• Design of office layout to meet regulatory requirements
• Develop & enforce process for facilities management
• Liaise with sub-contractors for requirements of facilities management

Legal/Compliance

• Liaise with external legal counsel for contracts/agreements related to the company
• Establish & manage the Central repository where all legal documents are stored with version control

Corporate Management

• Monitor the benefits available for Singapore SMEs and recommend actions to leverage them
• Where corporate projects involve external parties, function as the main point of contact, liaising between external parties & internal stakeholders
• Support any M&A activities including the preparation of financial projections, costs structure, etc.
• Review & prioritise areas for business improvement and direct efforts related to them
• Orchestrate business management process for the company’s operations, including:
• Initiating the regular meetings required, eg. Sales pipeline review, project status/payment milestone review, management meetings, etc.
• the development of an appropriate dashboard featuring the key areas that require monitoring

Qualifications and Required Skills Sets

• A Degree in Business Administration or equivalent
• At least 9 years of working experience with minimum of 2 years experience in workplace management in areas of office space & facility management, HR operations (scheduling meetings, travel arrangements, work desk arrangements etc), and vendor contracts management
• Must have experience managing cost and expenditure, assist in budget reporting, and payroll matters
• Experience managing vendors and service providers
• Able to review contracts to ensure legal compliance
• Good customer service skills
• Excellent communication and interpersonal skills
• Proactive and ability to work within tight deadlines
• Good IT/PC skills
• Must be proficient in MS office products